Note: This article refers to connecting your Google Calendar with BookMe. If you need assistance setting up BookMe with your Zenfolio account, please see our help guide HERE.
We all know how busy life can get. Between kid's soccer games, lunch outings, or other photoshoots, your calendar can fill up fast. It’s important to be able to keep track of your schedule so that you don’t run the risk of double-booking or missing appointments. With BookMe, we’ve made it easy for you to connect your Google Calendar, so you can stay on top of all of life’s important events.
To connect your Google Calendar with BookMe, head on over to your profile to begin. Don’t have a Google account? Sign up HERE.
Syncing your Google Calendar
Take the guesswork out of scheduling. By connecting your Google Calendar, you can stay organized and get photoshoot reminders sent directly to your email address and mobile device. Your bookings will instantly be added to your calendar, and any prior commitments that are scheduled on your calendar will block off your availability and prevent any double-bookings. Just click “connect” to start syncing your calendar.
Setting Bookable Hours
Once you have connected your Google Calendar, choose the general hours you’d like to work. Do you have a 9-5 job during the week? If so, just simply choose evening hours or weekend hours as your general availability.
Set Limits on Scheduling Options
The last step you’ll need to take to ensure complete control over your scheduling availability is to determine how many photoshoots you’ll offer per day and how long you’ll need between each photoshoot.
Example: A portrait photographer offering 5 minute mini sessions, with 0 minutes in between each session, on a 9am-5pm schedule, could theoretically have up to 96 sessions within a single day; or they could choose to limit each day to 20 sessions total.
Confirmed Booking
Once a booking is confirmed, the booking details will appear on your Google Calendar.
Frequently Asked Questions
Will BookMe see the details on my personal events when I sync my Google Calendar?
If you have personal events on your Google Calendar, BookMe will not be able to see the details of those events. BookMe will only be able to view these events as “busy” or “unavailable” for BookMe bookings.
What will happen if there is an event on my personal calendar that I have not accepted, will it block my availability on BookMe?
If you have a new event invitation on Google Calendar that you have not yet accepted, the time slot is seen as “available for bookings” by BookMe. If you have replied “no” to an event on your Google Calendar, BookMe will also see this as “available” for bookings. Conversely, if you have accepted a Google Calendar invitation or replied “maybe,” BookMe will not allow any bookings for this time slot.
How many Calendars can you sync?
You can only choose one calendar to sync with your BookMe service.
Will I be able to cancel my BookMe Booking from my Google Calendar
In order to cancel a BookMe booking, you will need to view your upcoming or pending bookings to cancel within your Zenfolio account.
What details will be shown in my Google Calendar view
Once a booking has been added to your Google Calendar, you’ll be able to see details such as photoshoot title, photoshoot address, date & time, and other relevant details.
If I change my default calendar to another calendar, will my BookMe events carry over to the new calendar?
No - only future events will be added to your calendar once booked.
If I disconnect my calendar, will my BookMe bookings go away?
Photoshoots that have been booked in the past will remain on your calendar, but future events will not be added to your calendar.
What is the maximum number of bookings that I can set in a day?
There is no maximum of how many bookings can be set in a day.
- Example: A portrait photographer offering 5 minute mini sessions, with 0 minutes in between each session, on a 9am-5pm schedule, could theoretically have up to 96 sessions within a single day; or they could choose to limit each day to 20 sessions total.
What do you mean by "How much time do you need between photoshoots?"
This setting is used to determine how much time you’d like to allow yourself for travel or breaks in between photoshoots. Please note that the minimum time between photoshoots is a 0 hours to allow for back-to-back scheduling.
What if I have more questions?
Send a message to our Support Team! We're always happy to help.